Administrative Specialist

UNITED STATES DISTRICT COURT
FOR THE DISTRICT OF NEVADA

VACANCY ANNOUNCEMENT
Career Opportunity #18-NV-05

Position: Administrative Specialist
Full-Time position with benefits
Salary: CL 25 ($40,857 to $66,438, Table LV)
Depending upon qualifications and experience
Opens: November 8, 2018
Closes: When Filled (Preference will be given to applications received by November 16, 2018)
Duty Station: Las Vegas, Nevada

Introduction

The U.S. District Court for the District of Nevada has an opening for an Administrative Specialist. The District of Nevada is headquartered in Las Vegas with an office in Reno. It includes seven district judges, five senior district judges, seven magistrate judges, and 127 staff. Whether launching or continuing a career in public service, the Clerk’s Office for the U.S. District Court of Nevada is a great place to work with competitive salaries and benefits, an excellent work/life balance, flex time work schedule, access to a fitness center, and the opportunity to work with colleagues committed to fulfilling the important mission of administering justice in an efficient and effective manner.

Currently, the Clerk’s Office is looking for a self-motivated, energetic, well organized person to join their team as an Administrative Specialist. This position performs a wide variety of duties including the following representative duties.

Representative Duties

  • Organizes and supports naturalization ceremonies and the Court’s public outreach program Project Real.
  • Manages attorney admissions and attorney disciplinary actions.
  • Assists with the review and audit of Criminal Justice Act Panel attorney vouchers and documents.
  • Staffs the COOP (Continuity of Operations Plan) committee.
  • Staffs the training committee, researches, recommends and advises management on relevant training for specific positions within the court. Coordinates with the Federal Judicial Center and the Administrative Office of the U.S. Courts to determine the educational programs, services and resources available to best meet local training needs.
  • Assists and provides back-up to:
    • Jury Administration
    • Interpreter Management
    • Human Resources
    • Assistant to the Clerk of Court
    • Various committees and events
  • Provide general administrative support including processing mail and records management.
  • Assists with monitoring and maintaining the Court’s internal website.
  • All other duties as assigned.

Minimum Qualifications

To qualify for the position, candidates must have a high school diploma or equivalency and at least two years of General Experience and one year of Specialized Experience.

General Experience – Progressively responsible clerical, office or other work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position.

Specialized Experience – Progressively responsible clerical or administrative experience that is in, or closely related to the work of the position and which has demonstrated the knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.

Candidate must possess unquestioned integrity, trustworthiness, character and the ability to maintain confidentiality; demonstrate sound and mature problem-solving skills and judgment in handling sensitive material; exhibit a professional and positive demeanor and a customer focused attitude; and the ability to work independently.

Candidate must be dependable; possess strong interpersonal, oral, and written communication skills; possess the ability to multitask; be punctual, highly motivated, and detail oriented; and possess problem solving skills.  Additionally, candidate must have an understanding of office principles, practices, and techniques; the ability to identify and evaluate regulations, policies and procedures; and the ability to adhere to office practices and procedures.

Preferred Qualifications

  • A bachelor’s degree.
  • Excellent organizational skills.
  • Ability to multitask and be flexible.

Benefits

Employees of the U.S. District Courts are not included in the government’s Civil Service classification. They serve under “excepted appointments” and are considered “at will” employees. They are entitled to the same benefits as other federal government employees which include:

∙ Thirteen days of paid vacation per year for the first three years of employment which increases incrementally after the first three years.

∙ Thirteen days of paid sick leave per year which can accumulate and be converted to time-in-service for retirement benefits.

∙ Participation in a retirement program including a 401k with matching contributions.

∙ Participation in the federal health insurance program of your choice.

∙ Participation in a group life insurance program (optional).

∙ Participation in a group dental and vision (optional).

∙ Participation in a flexible spending account for medical and/or dependent care expenses on a pre-tax basis (optional).

∙ A minimum of ten (10) paid holidays per year.

NOTE: Nevada does not have a state income tax.

To Apply

Qualified applicants should submit: 1) a cover letter summarizing related skills and interest in this position, 2) a resume and 3) an AO78, Application for Federal Judicial Employment, via email to: NVD_HR@nvd.uscourts.gov. The AO78 Application form and a summary of Federal Judiciary Benefits can be located at http://www.uscourts.gov/careers.

The selected candidate will be required to successfully complete a six-month probationary period. All judiciary employees are required to adhere to the Judicial Code of Conduct. Applicants must be U.S. citizens or eligible to work in the United States. This position requires mandatory electronic fund transfer for payment of net pay. Participation in the interview process will be at the applicants own expense and relocation expenses will not be provided. The Court reserves the right to modify the conditions of this job announcement or to withdraw the announcement without other notice.

The U.S. District Court for the District of Nevada is an Equal Opportunity Employer.