Administrative Assistant to the Clerk of Court

VACANCY ANNOUNCEMENT

Career Opportunity #19-NV-14

Position:Administrative Assistant to the Clerk of Court
Full-time position with benefits
Salary:CL 26 ($45,857 to $74,509, Table LV)
Depending upon qualifications and experience
Opens:December 4, 2019
Closes:December 18, 2019
Duty Station:Las Vegas, Nevada

Introduction

The U.S. District Court for the District of Nevada has an opening for an Administrative Assistant to the Clerk of Court.  The District of Nevada is headquartered in Las Vegas with an office in Reno.  It includes seven district judges, five senior district judges, seven magistrate judges, one recalled magistrate judge and 127 employees.  Whether launching or continuing a career in public service, the Clerk’s Office for the U.S. District Court of Nevada is a great place to work with competitive salaries and benefits, a flex-time work schedule that promotes a work-life balance, access to a fitness center, and the opportunity to work with colleagues committed to fulfilling the important mission of administering justice in an efficient and effective manner.

Representative Duties

The Administrative Assistant to the Clerk of Court performs a variety of duties including:

  • Maintains the Clerk’s calendars and schedules.  Schedules and arranges meetings or other events, including notification to participants and logistical coordination.  Prepares executive correspondence, legal documents, and other materials from rough copy or own notes, for review and signature.  Disseminates communications to appropriate executives, managers, and peers and follow up action items to ensure a comprehensive and coordinated response.
  • Coordinates conferences, meetings, training, and court and judicial ceremonies, including activities such as site planning, logistics, security, refreshments, ect. as applicable.  Monitors timelines and follows up as needed; assists in the preparation of agendas; acts as secretary for meetings, preparing materials, taking and distributing minutes of proceedings.
  • Serves as a manager for court-related special projects and events such as district conferences, civics contest, and investitures.  Related responsibilities include but not limited to site planning, logistics, design and dissemination of related materials such as agendas, invitations, and programs.
  • Receives, screens, and refers telephone calls and personal visitors.  Answers routine inquiries and assists the public, judges and their staff, other court support units, other courts, members of the bar, and the media, as authorized, maintaining the confidentiality of sensitive matters.  Researches inquiries and develops responses for the Clerk or responds directly as delegated.
  • Serves as liaison to judges’ chambers and all other court support units, as well as the Administrative Office of the U.S. Courts and the Federal Judicial Center, on behalf of the Clerk of the Court, as appropriate.
  • Establishes and maintains Clerk’s administrative files, both paper and electronic.  Maintains office reference materials including but not limited to general orders, special orders, court policies, court administration and related correspondence.
  • Prepares executive correspondence, reports, documents and other materials for the Clerk’s review and signature.  Proofreads for accuracy and clarity and makes necessary corrections to materials prepared by others for the Clerk’s signature.
  • Researches information from files and other readily available sources, or from sections of the Court as directed.  Information obtained may be evaluated by incumbent to make administrative or procedural recommendations to the Clerk.
  • Supports the Clerk in their duties by providing administrative support to the Chief Judge and the Court.
  • Responsible for initiating and coordinating the process for soliciting applicants and public comments for vacant positions and reappointments respectively of magistrate judges.  Responsible for initiating, coordinating and monitoring processes while acting as liaison with merit selection panels for the appointment and reappointment of magistrate judges.
  • Responsible for soliciting applicants and coordinating process for selection of lawyer representatives for the Court.
  • Responsible for the follow-up and/or status of various projects that may be assigned by the Clerk, Chief Judge or committees of the court.  Responsible for keeping the confidential matters of the Court.
  • Arranges most economical travel and flight reservations for the Clerk.
  • Participates in special projects related to the administrative functions of the Clerk of Court.
  • Performs other duties as assigned.

Minimum Qualifications

To qualify for the position, candidates must have a high school diploma or equivalency and a minimum of year specialized experience equivalent to work at a CL-25.  

General Experience – Progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the duties of the position.

Specialized Experience – Progressively responsible clerical or administrative experience that is in, or closely related to the work of the position and which has demonstrated the knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of automated software and keyboarding for word processing, data entry and report generation.

Candidate must possess excellent communication, writing and proofreading skills; ability to create and edit documents and forms utilizing Word, Acrobat Adobe, etc.; as well as outstanding organizational skills and the ability to multitask.

Candidate must possess unquestioned integrity, trustworthiness, character and the ability to maintain confidentiality; demonstrate sound and mature problem-solving skills and judgment in handling sensitive material; exhibit a professional and positive demeanor and a customer focused attitude; and the ability to work independently.

Benefits

Employees of the U.S. District Courts are not included in the government’s Civil Service classification. They serve under “excepted appointments” and are considered “at will” employees.  They are entitled to the same benefits as other federal government employees which include:

∙ Thirteen days of paid vacation per year for the first three years of employment which increases incrementally after the first three years. 

∙ Thirteen days of paid sick leave per year which can accumulate and be converted to time-in-service for retirement benefits.

∙ Participation in a retirement program including a 401k with matching contributions.

∙ Participation in the federal health insurance program of your choice.

∙ Participation in a group life insurance program (optional).

∙ Participation in a group dental and vision (optional). 

∙ Participation in a flexible spending account for medical and/or dependent care expenses on a pre-tax basis (optional).

∙ A minimum of ten (10) paid holidays per year.

NOTE: Nevada does not have a state income tax.

To Apply

Qualified applicants should submit: 1) a cover letter summarizing related skills and interest in this position, 2) a resume and 3) an AO78, Application for Federal Judicial Employment, via email to: NVD_HR@nvd.uscourts.gov.  The AO78 Application form and a summary of Federal Judiciary Benefits can be located at http://www.uscourts.gov/careers.

The selected candidate will be required to successfully complete a six-month probationary period. All judiciary employees are required to adhere to the Judicial Code of Conduct.  Applicants must be U.S. citizens or eligible to work in the United States.  This position requires mandatory electronic fund transfer for payment of net pay.  Participation in the interview process will be at the applicant’s own expense and relocation expenses will not be provided. The Court reserves the right to modify the conditions of this job announcement or to withdraw the announcement without other notice.

The U.S. District Court for the District of Nevada is an Equal Opportunity Employer.